Aisthorpe Village Hall Committee Meeting Minutes 14/07/2026
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ITEM 1. : THE CHAIRMAN OPENED THE MEETING AT 19:50
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ITEM 2. : THOSE PRESENT
- Paul Ransome – Chairman
- Simon Stewart – Treasurer
- Allan Fullen – Secretary
- Sean Tyler – Exhibition Secretary
- Martyn Feneley – Media Officer & Members Rep.
- Dave Barker – Membership
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ITEM 3 : MINUTES OF LAST MEETING
These were accepted as a true record and can be placed on the club notice board for members to peruse.
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ITEM 4. : MATTERS ARISING FROM THE PREVIOUS MEETING
a. The surplus n gauge stock – on hold.
b. The private “Lincoln” owners’ wagons – on hold.
c. Storage Facility. Paul gave a brief overview of progress on the storage site, he requires help in laying the paving slabs that will form the foundation. David Barker asked if a notice could be put to the members to ask for appropriate help, the Secretary agreed to post a suitable notice on Whatsapp.
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ITEM 5. : COMMUNICATIONS
No communication received for discussion.
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ITEM 6 : TREASURERS REPORT
The Treasurer reported that the club finances continue to look good with over £17,000 in the bank.The current membership stands at 22. The final figures for the 2026 club show a surplus of £3,216.
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ITEM 7. : EXHIBITION MANAGERS REPORT
The Exhibition Manager gave a report regarding the planning for the 2027 show. The venue has been booked and the expected fee for the extra heating has been waved. All the layouts and traders have been booked. One change will be loss of TTC but this will be mitigated by the inclusion of Digitrains.
The cost of the layouts will be a little higher than 2026. The hotel costs should be less as there are fewer layouts requiring accommodation. It is proposed to keep the entry fees the same as last year.
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ITEM 8. : ITEMS FOR DISCUSSION
a. A discussion took place regarding the booking of Vans to transport layouts to shows. Europa Van Hire has been the
go-to provider but has now moved its operation out of Lincoln. The discussion highlighted the fact that hire companies are increasing the deposits required and reducing the age of people who they will hire to. It was noted that this could be a problem in the future with an aging membership and fewer younger members joining the club.
b. The plan to invite proposals for a new club layout has been a moderate success with some plans having been submitted.
The Chairman reiterated his stance that the order of things must be :
i. Complete the building of the storage facility.
ii. Clear the club room to create space
iii. Completing the test track
iv. Arranging for running sessions to be held in the main hall once or twice a month.
v. Then and only then will the new layout planning process take place.
c. An EGM will be called on Thursday 17th September to discuss the process for the new layout. The Secretary to post a notice and arrange the meeting.
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ITEM 9. : ANY OTHER BUSINESS
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ITEM 10. : DATE OF NEXT COMMITTEE MEETING
The date of the next committee meeting was not decided because of various individuals work commitments. The Secretary
will liaise with the members and arrange an appropriate date.
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THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 21:30pm
Paul Ransome •. Chaiman
Allan Fullen. • Secretary